FINTECH (PTY) LTD
 www.fintech.co.za
JOB SPEC – EXECUTIVE PA
 
 
 
Job Function:
  • Efficiently and effectively aid the CEO and COO in executing their functions.
  • Provide secretarial and administrative support to the CEO and COO.
 
Responsibilities:
  • General secretarial support and assistance, including typing correspondence, taking minutes of Board meetings, preparation of presentations, prepare and distribute monthly report, and maintain filing systems (both electronically and manually).
  • Manage CEO and COO Inbox.
  • Keeping minute books up to date with latest signed minutes as well as attendance registers.
  • Assisting in compiling and preparing board packs for Board Meetings and ensuring that it is delivered timeously.
  • Diary management for both CEO and COO, coordination of meetings, screening of calls, boardroom arrangements and managing the office in the absence of the CEO and COO.
  • Coordinate the flow of information, providing a central point of contact for internal and external customers’ queries/complaints.
  • Assisting the COO with personal work (recons for personal bank account, assisting with medical aid claims and other support related to COO’s personal requirements).
 
Requirements:
  • Excellent command of the English language, with the ability to compile proficient written communication.
  • Exceptional interaction skills – personally and telephonically.
  • Professional typing skills (Speed, accuracy and layout).
  • Advanced skills in Microsoft Office suite – Outlook; Internet; Word; Excel & PowerPoint.
  • Planning and organisational skills.
  • Problem solving skills.
  • Proactive and able to take initiative.
 
Education:
  • Minimum – Matric.
  • Secretarial qualification -preferable.